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為避免線上申請案件因未留意系統通知信件，造成簽辦或後續作業延誤，提醒各位師長及同仁留意：
目前校務系統中事務組各項線上申請案件之通知方式如下：
一、透過校務資訊系統產生待辦案件
下列申請單之待辦狀態，將顯示於校務資訊系統待辦事項中：
1.派車申請單簽辦
2.住宿申請單簽辦
3.場地借用申請單簽辦
4.郵件/貨物領取通知
二、寄送至 MAIL2 信箱之通知（含郵件簽收紀錄）
下列申請單之簽辦提醒及相關通知信件，係寄送至本校 MAIL2 信箱：
1.派車、住宿、場地臨時單號配發
2.同心圓用膳申請單簽辦（舊系統）
3.鑰匙借用申請單簽辦（舊系統）
4.郵件/貨物領取通知
請申請人及各簽辦層級主管定期查收 MAIL2 信箱及校務資訊系統待辦事項，並留意郵件通知，以掌握案件申請、簽辦及通知情形，避免因未即時查閱而影響後續作業時程。
如平時主要使用 GMS 信箱，建議可設定 MAIL2 信件自動轉寄至 GMS 信箱，即可於 GMS 信箱同步接收相關系統通知。
設定方式請參考：
電子計算機中心 → 常見問題（FAQ）→ MAIL 問題 →「Mail 信件自動轉寄至 GMS 信箱操作」
敬請各位師長及同仁協助留意配合。
感恩。
總務處事務組 敬啟
To prevent delays in the processing of online application cases due to oversight of system notification emails, we kindly remind all faculty members and staff to pay close attention to the following:
Currently, the notification methods for various online application cases in the administrative system are as follows:
1. **Pending Cases Generated via the Administrative Information System**
The pending status of the following application forms will be displayed in the "Pending Matters" section of the administrative information system:
- Vehicle Assignment Application Approval
- Accommodation Application Approval
- Venue Reservation Application Approval
- Email/Parcel Pickup Notification
2. **Notifications Sent to the MAIL2 Email Box (Including Email Receipt Records)**
Reminder emails and related notifications for the approval of the following application forms are sent to the MAIL2 email box:
- Temporary Vehicle Assignment Numbers
- "Tongxin Yuan" Meal Application Approval (Old System)
- Key Borrowing Application Approval (Old System)
- Email/Parcel Pickup Notification
Applicants and supervisors at all approval levels are advised to regularly check their MAIL2 email box and the "Pending Matters" section in the administrative information system, as well as to monitor email notifications, to stay informed about the status of their applications, approvals, and notifications. This will help avoid any delays in subsequent procedures due to failure to review these communications in a timely manner.
If you primarily use the GMS email box, we recommend setting up automatic forwarding of MAIL2 emails to your GMS email box. This will allow you to receive all relevant system notifications synchronously in your GMS inbox.
For instructions on how to set up automatic forwarding, please refer to:
Computer Center → Frequently Asked Questions (FAQ) → MAIL Issues → "Automatic Forwarding of Mail to GMS Email Box"
We kindly request all faculty members and staff to assist in paying attention to these notifications.
Thank you.
Respectfully submitted,
Administrative Division, Office of General Affairs
Tzu Chi University |
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