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各位師長 您好：
提醒各位教師，如若規劃出席國內外學術會議並發表論文，請務必依下列申請、請假及核銷時程辦理，以利相關作業順利進行。
⚠️ 重要提醒事項（請特別留意）
1.申請時效：最遲應於「會議開始日前一個月」，備妥相關資料，送交研發處辦理申請，逾期恕難受理。
2.適用範圍：凡出席學術會議並發表論文者，無論經費來源為何（包括校內補助、校內外計畫、或自費參加等），均須填寫「慈濟大學教師參加學術會議補助申請表」，並於會議前一個月送交至研發處。
3.依據國科會規定，國科會計畫如有國外差旅費之任何異動，均應於出國前於國科會系統提出申請，並經核准後始得辦理。未於「出國前」完成申請程序者，一律不予受理。其他計畫如有另行規定者，應依其相關規定辦理；如無特別規定，則依上述規定辦理。詳情請參閱公告：https://info.tcu.edu.tw/hot_news/news.asp?id=1150907034
一、 會議前一個月：提出申請及辦理請假
1. 繳交紙本申請表（送至研發處）
•請填妥「慈濟大學教師參加學術會議補助申請表」
•補助辦法參考：《慈濟大學教師參加學術會議補助辦法》辦理（補助上限 4 萬元）。
o自費或已有計畫經費支持者（如國科會、衛福部、獎勵金、慈濟中研計畫、印證基金會等）， 亦須於會議前一個月送交申請表。
2. 申請表請檢附下列資料
•接受證明或邀請函（Acceptance Letter / Invitation）
•論文摘要（中文或英文皆可）
•會議正式議程表（Program / Program book）
•計畫核定清單（包括計畫書內國外差旅費相關明細；無計畫經費支持者免附）
3. 依學校相關規定，完成校內請假程序
二、 會議結束後一個月內：完成核銷手續
(※ 因應7月份學年度會計結算，如遇會計結算期間，請務必於學校規定之結算日前完成核銷)
1. 繳交紙本核銷彙總表
•請填妥並將紙本「慈濟大學教師參加學術或業務有關國際會議核銷彙總表」送交研發處。
2. 系統填報及上傳心得報告
•請至校務資訊系統填寫：校務資訊系統 → 人資處 → 差旅費核銷申請查詢 → 差旅費核銷申請
•請依經費來源擇一填寫及上傳心得報告電子檔
o國科會計畫：填寫「國家科學及技術委員會補助專題研究計畫出席國際學術會議心得報告」。
o國科會以外計畫／學校經費／自費：填寫「慈濟大學出席國際會議心得報告」。
3. 核銷應備單據及注意事項
•機票：檢附來回登機證正本及收據
o自行購票：檢附航空公司收據及電子機票。
o旅行社代訂：檢附代收轉付收據（買受人：慈濟學校財團法人慈濟大學，統編：08152423）及電子機票。
o搭乘外籍航空：須另檢附「搭乘外國籍航空公司班機申請書」。
•註冊費：大會註冊費正式收據正本、刷卡明細影本 1 份。
•保險費：保額上限為新臺幣400萬元，要保人為慈濟學校財團法人慈濟大學；被保險人為申請人本人
•日支生活費與匯率：
o日支生活費依「中央政府各機關派赴國外各地區出差人員生活費日支數額表」辦理。
1. 經費來源為國科會、衛福部等公部門計畫，及印證基金會、慈濟中研等計畫，生活費以「中央政府各機關派赴國外各地區出差人員生活費日支數額表」標準給予。
2. 經費來源為獎勵金、校內經費及補助機構未相關規範之計畫，依「慈濟大學教職員工公、差假及請假辦法」，生活費以「中央政府各機關派赴國外各地區出差人員生活費日支數額表」標準70%給予。
o匯率以搭機出國前一日臺灣銀行美元賣出即期匯率為準，並檢附相關匯率證明。
敬請各位師長依上述規定備妥申請及核銷相關文件，以利研發處辦理後續作業，謝謝各位師長的配合。
如有任何申請疑問，歡迎洽詢研發處承辦人員 劉芳瑜 (分機：22647)。
**Official Announcement: Application, Leave, and Expense Reimbursement Procedures for Faculty Attending Academic Conferences**
Dear Faculty Members,
We kindly remind you that if you plan to attend academic conferences domestically or internationally and present papers, you must adhere to the following application, leave, and reimbursement schedules to ensure the smooth processing of related procedures.
**Important Reminders (Please Pay Special Attention):**
1. **Application Deadline:** All required documents must be submitted to the Office of Research and Development at least one month prior to the conference start date. Late submissions will not be accepted.
2. **Scope of Application:** Any faculty member attending an academic conference and presenting a paper, regardless of the funding source (including internal university grants, internal or external research projects, or self-funded participation), must complete and submit the "Application Form for Tzu Chi University Faculty Attending Academic Conferences" to the Office of Research and Development one month before the conference.
3. **According to the regulations of the National Science and Technology Council (NSTC), any changes to international travel expenses under NSTC-funded projects must be submitted for approval in the NSTC system prior to departure. Applications not completed before departure will not be accepted.** For other projects with specific regulations, please follow those guidelines; if no special regulations apply, follow the procedures outlined above. For further details, please refer to the announcement: https://info.tcu.edu.tw/hot_news/news.asp?id=1150907034
**I. One Month Before the Conference: Application and Leave Procedures**
1. **Submission of Paper Application Form:**
- Please complete and submit the "Application Form for Tzu Chi University Faculty Attending Academic Conferences" in paper format to the Office of Research and Development.
- For reference on the subsidy policy, please consult the "Guidelines for Subsidies for Tzu Chi University Faculty Attending Academic Conferences" (subsidy limit: NT$40,000).
- Even if you are self-funded or have project funding (such as from the NSTC, Ministry of Health and Welfare, research grants, Tzu Chi Central Research Program, or the I-Hsing Foundation), you must still submit the application form one month before the conference.
2. **Required Documents to Attach with the Application Form:**
- Proof of acceptance or invitation letter (Acceptance Letter / Invitation)
- Paper abstract (in Chinese or English)
- Official conference program or program book
- Project approval list (including details of international travel expenses; not required if there is no project funding)
3. **Complete Internal Leave Procedures:**
- Please follow the university is relevant regulations to complete the internal leave process.
**II. Within One Month After the Conference: Expense Reimbursement Procedures**
(*Due to the annual accounting settlement in July, if the conference falls during the settlement period, please ensure that reimbursement is completed before the university is specified settlement date.*)
1. **Submission of Paper Reimbursement Summary Form:**
- Please complete and submit the "Summary Form for Reimbursement of Expenses for Tzu Chi University Faculty Attending International Academic or Business Conferences" in paper format to the Office of Research and Development.
2. **System Submission and Upload of Reflection Report:**
- Please log in to the University Information System and complete the following: University Information System → Human Resources Division → Travel Expense Reimbursement Inquiry → Travel Expense Reimbursement Application.
- Please select and upload the a |
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